Committee on Academic and Professional Evaluation of Students (CAPES)

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Responsibility of the committee

Overall academic and professional evaluation of students at the Washington University School of Medicine will be made by the Committee on the Academic and Professional Evaluation of Students (CAPES). The deliberations of the CAPES are generally positive in approach and are committed to the ultimate aim of assisting students to successfully complete the courses of study required by the School. The principle that careful selection of students will minimize attrition from the School is strongly endorsed by the CAPES. The CAPES has several important roles, including but not limited to:

A. At the annual end-of-year CAPES meeting, the Committee will vote to recommend promotion of students who have successfully completed all of the requirements of the current academic year to the studies of the subsequent year.

B. Recommending to the Executive Faculty those students who have successfully completed all the prescribed requirements of the School and are qualified to receive the Doctor of Medicine degree;

C. Requiring entry of a student into an individualized program of
study (ISP);

D. Deciding upon matters of disciplinary action, including instances
of unprofessional behavior, brought to the CAPES; and

E. Deciding upon matters of student status and remediation as contemplated by these procedures.

It is also the ultimate responsibility of the CAPES to decide whether each student meets the academic and ethical standards necessary to enter the profession of medicine.

The rules governing operation of the CAPES apply to students in the
following categories:

A. Students who are engaged in the preclinical and clinical education requirements for the MD degree;

B. Students in dual and joint degree programs including but not
limited to the MD and MPHS, the MD/MSCI, the MA/MD and the MD/PhD (MSTP) programs taking the pre-clinical or clinical portion of their MD education.

C. Students in all years of the Five Year MD program.

Membership of the CAPES

A. Appointed and ex officio membership

There will be 12 voting faculty members of the CAPES, and membership will be appointed for a four-year term by the Dean of the School of Medicine following nomination of suitable individuals by the department heads and Associate Deans.

A faculty member may be reappointed to serve on the CAPES. Membership will include both clinical and preclinical departments. In addition, the CAPES membership will include, in ex officio capacity, the Registrar (non-voting) and the Associate Dean for Student Affairs (non-voting). The Senior Associate Dean, the Associate Deans for Medical Student Education, Admissions and Diversity Programs and the Director of the Student Health Service may attend the CAPES meetings as non-voting participants.

B. Chair

A faculty member will be appointed by the Dean from within the CAPES committee to serve as chair. The term of the chair will be four years. The chair may be reappointed.

C. Guests

  1. A course master who is not a member of the CAPES but who has submitted a Fail/Incomplete grade for a student which is to be discussed at a meeting of the CAPES will be present at the meeting to provide information concerning the students performance. Alternatively, a course master may send a designated representative or may submit additional information in writing. In the event that a course master or designated representative is not present or sufficient information has not been forwarded, final action for that student will be deferred until adequate information concerning the students performance is available.
  2. Similarly, when the committee is addressing issues of profession-alism, the individual filing the professionalism concern form will be present for the meeting or in some instances may instead be allowed to submit information in writing.
    Any faculty, administrator or staff may be invited at the discretion of the chair.

Meeting frequency

The CAPES meetings must occur in a timely manner after final examinations or re-examinations (i.e., as soon as practical after grades are submitted to the Registrar). Generally grades will be submitted to the Registrar within 10 days of the completion of an examination. A meeting of the Committee also may be convened at any time such that timely review of a matter to be determined by CAPES and action thereupon is provided.

Quorum for the CAPES meetings

Seven voting members must be present to consider academic or disciplinary actions.

Procedures for making changes to this document

Major revisions in this document will be approved by the Academic Affairs Committee.